Havenbakes People Operations
HR Dashboard
Overview of your people operations today.
Today's Attendance
Quick attendance overview.
Quick Actions
Shortcuts based on your role.
Employees
Manage employee profiles and employment information.
| Employee | Code | Department | Position | Join Date | Status | Action |
|---|
Attendance
Track daily attendance and exceptions.
Leave & Approval
Review and manage leave requests.
| Employee | Type | Policy | Date | Days | Reason | Status / Approval Route | Action |
|---|
Claim
Expense and overtime claim applications.
Applications
Track claim status and approval.
| Employee | Type | Date | Description | Amount / Hours | Proof | Status | Action |
|---|
Timeoff Approval
Short time-off applications separate from full-day leave.
| Employee | Date | From | To | Reason | Status | Action |
|---|
Attendance Timesheet
Today attendance with selfie proof, notes and exception status.
| No. | Employee | Clock In | Picture In | Note In | Clock Out | Picture Out | Note Out | Status |
|---|
Shift Calendar
Create multiple shifts, assign 5-day or 6-day working patterns, divide staff into shift groups and plan weekly rosters.
Shift Types
Create and edit reusable shift templates.
Staff Shift & Working Day Assignment
Staff in the same shift can still have different 5-day or 6-day working patterns.
| Employee | Department | Default Shift | Working Pattern | Effective Days |
|---|
Shift Calendar
Click any day to change that staff member's shift for the selected date only.
Attendance Overtime
Review work hours and overtime calculated from attendance.
| No. | Employee | Total Work Hour | Total Overtime | Approved OT | Status |
|---|
Attendance Lateness
Monthly lateness summary based on each staff member's assigned shift and working-day pattern.
| No. | Employee | Total Work Hour | Total Lateness | Late Days | Action |
|---|
Salary Payroll
Create, review and edit monthly payroll for every employee.
Payment Voucher
Prepare and track salary or staff-related payment vouchers.
| Voucher | Date | Payee | Purpose | Amount | Status | Action |
|---|
Yearly Forms
Year-end statutory document workspace for HR and payroll records.
Prototype workspace inspired by the reference screens. Final statutory forms should be checked against the current official LHDN requirements before filing.
Form E
Employer annual return workspace.
Form EA
Employee remuneration statement workspace.
Form CP
Payroll / tax supporting form workspace.
Performance
Monthly performance tracker for management and HR.
| Employee | Department | Attendance | Task Completion | Manager Rating | Overall |
|---|
Announcements
Internal notices for the Havenbakes team.
HR Calendar
Standard monthly calendar for holidays, staff leave and birthdays.
| Mon | Tue | Wed | Thu | Fri | Sat | Sun |
|---|
Cuti Wajib / Public & Company HolidayApproved LeavePending LeaveTimeoffStaff BirthdayHR / Payroll Reminder
Cuti Wajib / Public & Company Holidays
HR/Director can maintain the holidays that apply to Havenbakes.
| Date | Holiday | Type | Applies To | Action |
|---|
Leave Applications This Month
All approved and pending leave applications visible in the selected month.
| Employee | Department | Leave Type | Start | Days | Status |
|---|
Organization Chart
Havenbakes reporting structure in flow-chart view.
Generated from active employee department and position records. Department cards are arranged under the Director.
Login & Access
Create secure Supabase login access for Director, HR and Staff directly from Havenbakes HR.
Director has full access. HR can create and manage staff login accounts here — no Supabase SQL step is required. Staff can only view their own attendance, leave, payroll, profile and company notices.
| User | Role | Linked Employee | Status | Action |
|---|
My Profile
Your Havenbakes employment information.
System Setting
Company, employee journey, leave policies, payroll rules, claims, notifications and attendance configuration.
Company Details
Official company information used throughout Havenbakes HR.
Company Logo
Upload a PNG or JPG logo for company records and formal documents. The Havenbakes logo remains the default.
Employee Journey
Configure Havenbakes onboarding and offboarding workflows together with default employment lifecycle rules.
Employment Defaults
Defaults used when HR creates or updates an employee record.
Staff birthday dates remain visible to all active Havenbakes staff in the calendar; year of birth and age are not displayed.
Onboarding WorkflowChecklist for a new employee joining Havenbakes.
Offboarding WorkflowChecklist for resignation, termination or end of contract.
Leave Setting
Manage leave approval authority, policies, entitlements and supporting-document rules.
General Leave Defaults
Fallback values used when no specific leave policy is assigned.
Example: 3 means staff must apply at least 3 calendar days before the leave start date.
| Policy | Entitlement | Annual Leave Notice | Carry Forward | MC Proof | Approval Route | Assigned Staff | Status | Action |
|---|
Claim Setting
Expense and overtime claim controls.
Expense Proof Required
PDF or image receipt is compulsory for every expense claim.
Expense proof is locked as compulsory to match Havenbakes' internal claim policy.
Department
Overview of departments currently assigned to active employees.
| Department | Active Staff |
|---|
Department names are currently managed through each employee record. A database-connected version can add dedicated department create/edit controls.
Payment Setting
Configure payroll calculation, approval, claims, overtime and payslip display rules.
These controls define how Havenbakes prepares monthly payroll. They are kept separate from individual employee salary records so HR can change company-wide rules without editing each staff profile.
Payroll Basics
Core currency, standard hours and salary payment defaults.
Payroll CurrencyCurrency used for salary, claims and payroll reports.
Include HRD Corp ContributionEnable this when the company wants HRD Corp levy details included in payroll setup.
Standard Working HoursDefault scheduled hours used for daily payroll calculations.
hours / day
Default Salary Payment MethodMethod shown on staff payslips unless changed later.
Salary Payment DayUsual day of the month salary is paid.
Payroll Approval
Set the review route before payroll is marked complete.
Require Payroll ApprovalWhen turned off, HR can finalise payroll without a separate approval step.
Approval StagesChoose one review stage or a two-stage approval workflow.
First ApproverRole responsible for the first payroll approval.
Second ApproverUsed only when two approval stages are selected.
Pro-Rated Salary
Rules for employees who join or leave part-way through a payroll month.
Calculate Pro-Rated SalaryAutomatically calculate salary for partial-month employment.
Salary BasisSelect which salary amount is used in the pro-rata calculation.
Monthly Day BasisChoose how the number of payable days is determined.
Custom Fixed DaysUsed only when Custom Fixed Days is selected above.
Off Days Reduce PayCount scheduled off days as non-payable when pro-rating salary.
Public Holidays Reduce PaySet whether public holidays are excluded from payable days during pro-rata calculation.
Unpaid Leave Changes SalaryDeduct approved unpaid leave when preparing the employee's salary.
Unpaid Leave
Control whether approved unpaid leave is carried into payroll automatically.
Include Approved Unpaid LeaveWhen enabled, approved unpaid leave is included as a salary deduction in payroll.
Absent Without Leave (AWOL)
Salary deduction rules for unauthorised absence.
Include AWOL in PayrollCalculate approved absence records and include the deduction in payroll.
AWOL Salary BasisSalary amount used when calculating an AWOL deduction.
AWOL Cut-off MethodDecide whether absences follow the monthly cycle or payroll cut-off.
Claims
Decide whether approved employee expenses flow into payroll or vouchers.
Include Approved Expense ClaimsMove approved claim amounts into the selected payment route.
Claim Payment RouteChoose where an approved claim is paid from.
Overtime
Rules for approved overtime payments.
Include Approved OvertimeSend approved overtime into payroll or a payment voucher automatically.
Overtime Payment RouteSelect whether overtime is paid in salary payroll or separately.
Overtime Salary BasisSalary amount used as the base for overtime calculations.
OT Rate · Working DayMultiplier used when overtime is performed on the employee’s normal working day.
OT Rate · Rest / Off DayMultiplier used when overtime falls on the employee’s scheduled rest or off day.
OT Rate · Public HolidayMultiplier used when overtime is performed on a configured public holiday.
OT Rate · Company HolidayOptional separate multiplier for Havenbakes company holidays.
Overtime Cut-off MethodUse a fixed date or the payroll cut-off to decide which month overtime belongs to.
Overtime Cut-off DayOvertime after this day can be moved to the next payroll cycle.
Lateness
Control whether approved lateness data is used in payroll.
Include Approved LatenessAllow approved lateness records to be used when preparing payroll deductions.
Payslip Display
Choose the payslip style and which payroll details employees can see.
Payslip TemplateChoose the default layout used for generated payslips.
Annual LeaveMedical LeaveUnpaid LeaveHospitalisation Leave
Formal Payslip Details
Labels and footer used in the downloadable Havenbakes payslip.
Notification Setting
Clock-in and clock-out reminders for scheduled staff.
Clock In Reminder
Notify staff before their scheduled shift.
Clock Out Reminder
Notify staff before shift end.
Attendance Setting
Selfie verification, shift visibility and attendance location.
Show Next Day Shift
Staff can view their next scheduled shift.
Require Selfie
Selfie must be captured for both Clock In and Clock Out.
Attendance Location
Staff must be inside the configured geofence before attendance can be submitted.
Configured Location
Location is captured only when staff submits Clock In or Clock Out. The system does not continuously track staff.
Yearly Form
Default year and available statutory form workspace.
Yearly Form remains available only to HR and Director. Staff access can be added later if required for individual EA forms.